Pompallier Catholic School Kaitaia - Policies About Children

POLICIES ABOUT CHILDREN

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The Golden Rule (Matthew 7:12)
“In everything do to others as you would have them do to you, for this is the law and the prophets”

Rationale:

  • Pompallier Catholic School actively seeks to provide a learning environment that is safe from intimidation.

Purpose:

  • To outline strategies for staff to help students to combat bullying.

Guidelines:

  • Staff should confront bullying in any form, or should treat any report of bullying seriously.
  • Staff should listen to all parties involved.
  • Staff should investigate as fully as possible.
  • Staff should refer the matter to either the Deputy Principal or Principal for further action.
  • Principal should record and inform parents of bullying incidents.
  • Staff should understand that bullying can come in many different forms – physical / verbal and emotional.
  • All actions to deal with bullying will be inline with the school special character – self respect and respect for others.
  • Children will receive at least one Health programme every two years that deals with anti-bullying strategies.

Defining Bullying

  • Bullying is one particular form of aggressive behaviour and can be covert or overt in nature.  Other forms of aggression that schools may need to address are sexual abuse and physical violence.  Not all forms of verbal or physical aggression are bullying.  For example, students may use sexist or raciest terms without thinking of the possible harm caused.  Similarly, theft is theft, it is not necessarily bullying.  There will always be an element of professional judgment at play in determining whether specific incidents are bullying, or not.
  • This guide is based on the widely-accepted definitions of bullying behaviour that emphasise the following four characteristics.
    - Bullying is deliberate-there is an intention to cause physical and / or psychological pain of discomfort to another person.
    - Bullying involves a power imbalance-there is an actual or perceived unequal relationship between the target and the initiator that may be based on physical size, age, gender, social status or digital capability and access.
    - Bullying has an element of repetition-bullying behaviour is usually not one-off. It is repeated over time, with the threat if further incidents leading to fear and anxiety.  Repeated acts of bullying may involve single acts with different targets, as well as multiple acts with the same target,
    - Bullying is harmful-there is short or long-term physical or psychological harm to the target (eg, as a result of coercion or intimidation).
  • Bullying behaviour is not an individual action.  It is influenced by the actions and values of peer groups, schools, families and whanau, communities and societies. Therefore, it is important to explore how the system around students might impact on their behaviour.
  • For example, a system seeking to positively influence student behaviour might:
    - Ask staff and school leaders to model inclusive values and respectful ways of communicating
    - Ensure students are consulted about their concerns and possible solutions to bullying
    - Ensure students are taught effective ways of understanding and relating to others.
    - It is also important to acknowledge that bullying can have rewards for the initiators of bullying behaviour.  It can increase their social status, while lowering the social status of their target.  The culture of the school will strongly influence the extent to which this occurs.

This policy will be reviewed regularly and revised as necessary, in the ongoing process of school development planning.n Content

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All children are made in the Image of God.  At all times when dealing with children that have not shown the school values their Christ light must be allowed to shine.  Children need to be able to learn and adjust their behaviour so that they again ‘walk closer to Christ’.  Starting fresh with children everyday is important and ‘forgiveness’ is the way that Christ taught.

Vision:
That every child is able to learn and take risks in a safe Christ centred environment that focuses on family and community values.

Love / Integrity / Mercy / Truth

Introduction:
This programme has been developed to ensure that all students can work effectively within the school as per Pompallier Schools Behaviour Policy.

Rationale:

  • Our behaviour is our choice
  • We own our own behaviour
  • We can change our behaviour

Goals:

  • Respect for self and others
  • To enhance students physical and emotional well-being / wairua
  • Ownership of behaviour
  • Tolerance and reverence of others

At the beginning of each new school year:

  • Each class will negotiate class rules with their class focusing on rights and responsibilities. “The Pompallier Catholic School Way”.
  • The negotiated rules will form a “classroom treaty” which will be signed by all in the class as a form of grievance to abide by the negotiated rules. The treaty will then be displayed prominently in each room.
  • Rules will be praised in a positive manor such as “we will” rather than “don’t” and will be written in simple language students will understand.
  • There will be no more than 6 to 7 rules.
  • When correcting students behaviour teachers will refer to the class rules, asking the students to identify the rule they have broken and what they will do next time.

Consequences:

  1. Verbal correction by the classroom teacher.
  2. Verbal student-teacher conference at the first convenient break in learning.
  3. Teacher to use Think Sheet.
  4. Principal to use the Think Sheet.
  5. Principal will approach parents / RTLB and other agencies for student behavioural support in consultation with the classroom teacher
  6. Stand down (Stand downs must be supported by stringent follow through, targeted at problem solving and the restitution process with the key participants and stakeholders).
  7. Exclusion (Exclusion is a serious behavioural consequence, however a student cannot be allowed to continue to jeopardize the safety and welfare of the school.  In some cases the student may effectively be holding the school to ransom.  This cannot be allowed to continue.  If a student has continued to flout the school’s behaviour management plan and refuses to work with supportive measures the school must protect the safety and learning rights of the rest of the students and act accordingly).

Notes:

  • Teachers may fast track to step 4 at their discretion in consultation with the Principal.
  • All approaches to parents / caregivers and outside agencies will be made by the Principal.
  • All parties will work in collaboration to ensure that all students can work effectively within the school. The Principal may fast track to step seven as per the Ministry of Education Stand-down, Suspension, Exclusion, and Expulsion Rules 1999 (a copy is available at the school office.).

Outcomes:

  • Caring for others
  • Physical and emotional well-being / wairua
  • Visible Gospel values
  • Family / Whanau atmosphere within the school
  • Safe happy working environment

Supplementary documentation (available at the school office):

  • Think sheet
  • Behaviour Policy
  • Ministry of Education Stand-down, Suspension, Exclusion, and Expulsion Rules 1999.
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All children are made in the Image of God.  At all times when dealing with children that have not shown school values their Christ light must be allowed to shine. Children need to be able to learn and adjust their behaviour so that they again ‘walk closer to Christ’.  Starting fresh with children everyday is important and ‘forgiveness’ is the key that Christ taught.

Rationale:

  • Students have the right to learn in a safe environment
  • Teachers have the right to teach in a safe environment
  • Everyone needs to develop behaviour management skills and to accept responsibility for their own actions
  • Behaviour is a choice, you own  your own behaviour
  • Growth in behaviour management skills and growth in responsibility is enhanced by:
    Providing and environment where appropriate behaviours are recognized and rewarded.
    When students have increasing opportunities to make decisions and choices

Purposes:

  1. To allow learning to take place with a minimum of disruption
  2. To establish a safe, orderly, positive environment in which teachers can teach and students can learn
  3. To build on the Catholic Character of our School

Guidelines:

  • The details in this policy allows classroom teachers and the school to spell out the behaviour we expect from students while they are at school
  • The school Behaviour Management Programme includes:
    - “The Pompallier Catholic School Way” Outlining Rights and Responsibilities
    - Rules students follow at all times
    - Positive reinforcement students receive for following the rules
    - Consequences that result when students choose not to follow the rules
  • Parents/caregivers and teachers working together to ensure continuity of the effectiveness of the Behaviour Management Programme
  • Parents/caregivers to be contacted early when children break severe clauses
  • Corporal Punishment is not used at Pompallier Catholic School
  • Attached is a copy  of the current school and class rules, positive reinforcement and the Behaviour Management Programme

Conclusion:

Behaviour Management and guidance need to be a partnership between the family/whanau and the school, with both groups working together to help the child to grow physically, spiritually, emotionally and intellectually.  The school must support parents/whanau, and parents/whanau must support the school.  There needs to be plenty of communication between parents/whanau and the school, especially when there are problems.  Behaviour Management should be a way of life-not just for the hours at school.  Children, (parents/whanau and teachers) need to develop self-management (being able to say “yes” or “no” at the appropriate time).

School Rules

Junior school New Entrants to Year 4

Rules

  1. Listen to the teacher and do as instructed.
  2. Do not hurt anyone els
  3. Put your hand up to speak
  4. Keep your voice quiet
  5. Work, play and share sensibly
  6. Stay in your work area   
  7. Respect your fellow students property, and classroom environment

Positive reinforcement

  1. Verbal praise, stars, stickers, stamps etc
  2. Share and/or display good work within the class, school with Principal
  3. Certificates, class reward with the teacher/assembly
  4. Principals award
  5. Extra 5 minutes recreation/freetime.

Senior School Years 5 to 8

Rules

  1. Listen and follow directions
  2. Unless otherwise directed, put hand up to speak
  3. Maintain appropriate noise level
  4. Respect adults, peers, property and environment
  5. Do not swear in the playground

Positive Reinforcement

  1. Verbal praise, stickers, written comment
  2. Praise sent home
  3. Certificates at assembly
  4. Principals award
  5. share and/or display good work within the class, school, with Principal

Severe Clauses:

Principal / Teacher to contact parents / caregivers for meeting or parents / caregivers will be contacted for interview or student will spend time after school-this to be discussed and action to be taken after consultation with parents/caregivers.

The Pompallier Catholic School Way

Pompallier Catholic School is a friendly, helpful and caring school, and by following the guidelines below we can keep it friendly, helpful and caring. Children and Staff at Pompallier Catholic School use Courtesy, Consideration and Common Sense to guide them.

RIGHTS

  • All Children and Staff have a RIGHT
  • To learn and teach without being interrupted
  • To take part in activities, games and sports without being hindered
  • To be treated courteously and respectfully
  • To work and play in a safe and secure environment
  • To feel proud of personal and school achievements

RESPONSIBILITIES

  • All Children and Staff have a RESPONSIBILITY
  • Not to interrupt the learning of others 
  • Not to hinder the activities, gamesand sports of others
  • To treat others courteously andrespectfully
  • Not to endanger or bully 
  • To act in ways that build respect for self and school.

We are all responsible for our own actions.

We behave according to our Gospel values.

We are all responsible to see that the rights of every other person in the school are guaranteed.

Therefore, there are consequences for misbehaviour at school which will involve discussion and action by the class teacher, parents, senior teachers and the Principal.

Consequences:

  1. Verbal correction by the classroom teacher.
  2. Verbal student-teacher conference at the first convenient break in learning.
  3. Teacher to use Think Sheet.
  4. Principal to use the Think Sheet.
  5. Principal will approach parents/RTLB and other agencies for student behavioural support in consultation with the classroom teacher
  6. Stand down (Stand downs must be supported by stringent follow through, targeted at problem solving and the restitution process with the key participants and stakeholders).
  7. Exclusion (Exclusion is a serious behavioural consequence, however a student cannot be allowed to continue to jeopardize the safety and welfare of the school. In some cases the student may effectively be holding the school to ransom. This cannot be allowed to continue.  If a student has continued to flout the school’s behaviour management plan and refuses to work with supportive measures the school must protect the safety and learning rights of the rest of the students and act accordingly).

Notes:

  • Teachers may fast track to step 4 at their discretion in consultation with the Principal.
  • All approaches to parents/caregivers and outside agencies will be made by the Principal.
  • All parties will work in collaboration to ensure that all students can work effectively within the school. The Principal may fast track to step seven as per the Ministry of Education Stand-down, Suspension, Exclusion, and Expulsion Rules 1999 (a copy is available at the school office.).

Outcomes:

  • Caring for others
  • Physical and emotional well-being / wairua
  • Visible Gospel values
  • Family / Whanau atmosphere within the school
  • Safe happy working environment

Supplementary documentation (available at the school office):

“PCS Way: Rights & Responsibilities Poster”

  • Think sheet
  • Behaviour Procedure
  • Ministry of Education Stand-down, Suspension, Exclusion, and Expulsion Rules 1999.
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These general rules have been developed to support the important school cybersafety initiatives outlined in Section A:  Important Pompallier Catholic School Cybersafety initiatives.

  1. Staff and students are required to sign use agreements with the school.
    1.1 Please sign the last page of this use agreement and return it to the school office.
    NB The entire document should be kept to refer to later, including a copy of the signed form.

  2. Use of any ICT must be appropriate to the school environment
    2.1 For educational purposes only. The school’s computer network, Internet access facilities, computers and other school ICT equipment/devices can be used only for educational purposes appropriate to the school environment. This rule applies to use on or off the school site. If any other use is permitted, the school will inform the user/s concerned.

    2.2 Permitting someone else to use school ICT. Any staff member or student who has a signed use agreement with the school allows another person who does not have a signed use agreement as per point 1 (above) to use the school ICT, is responsible for that use.

    2.3 Privately-owned ICT.  Use of privately-owned/leased ICT equipment / devices on the school site, or at any school-related activity must be appropriate to the school environment.  This includes any images or material present/stored on privately – owned/leased ICT equipment / devices brought onto the school site or to any school-related activity.  It also includes the use of mobile phones.  Any queries should be discussed with the Principal.

    2.4 Responsibilities regarding access of inappropriate or illegal material. When using school ICT, or privately-owned ICT on the school site or at any school-related activity, users must not:
    - Initiate access to inappropriate or illegal material
    - Save or distribute such material by copying, storing or printing.
    In the event of accidental access of such material, users should:
    1. not show others
    2. close or minimize the window
    3. report the incident
    - Students should report to a teacher immediately
    - Staff should report such access as soon as practicable to the Principal

    2.5 Misuse of ICT. Under no circumstances should ICT be used to facilitate behaviour which is either inappropriate in the school environment or illegal.

  3. Individual password logons (user accounts)
    3.1 Individual user name and password. If access is required to the school computer network, computers and Internet access using school facilities, it is necessary to obtain a personal user account from the school.

    3.2 Confidentiality of passwords.  It is important to keep passwords confidential and not shared with anyone else.

    3.3 Access by another person.  Users should not allow another person access to any equipment / device logged in under their own user account, unless with special permission from senior management.  (Any inappropriate or illegal use of the Pompallier Catholic School’s computer facilities and other school ICT equipment / devices may be traced by means of this login information.)

    3.4 Appropriate use of email.  Those provided with individual, class or group e-mail accounts are expected to use them in a responsible manner and in accordance with this use agreement.  This includes ensuring that no electronic communication could cause offence to others or harass or harm them, put the owner of the user account at potential risk, or in any other way be inappropriate in the school environment.

  4. Disclosure of personal details
    4.1 For personal safety, users should be very careful about revealing personal information about themselves, such as home or email addresses, or any phone numbers including mobile numbers. Nor should such information be passed on about others.

  5. Care of ICT equipment/devices
    5.1 All school ICT equipment / devices should be cared for in a responsible manner.
    5.2 Any damage, loss or theft must be reported immediately to the ICT Manager.

  6. Wastage
    6.1 All users are expected to practise sensible use to limit wastage of computer resources or bandwidth.  This includes avoiding unnecessary internet access, uploads or down loads.

  7. Connecting software / hardware
    7.1 Users must not attempt to download, install or connect any unauthorized software or hardware onto school ICT equipment, or utilise such software/hardware.  This included use of such technologies as Bluetooth, infrared, and wireless, and any other similar technologies which may be developed.  Any user with a query or a concern about this issue should speak with the Principal.

    7.2 In a special case where permission has been given by the ICT Manager to connect or install privately-owned equipment/devices or software, it is with the understanding that the school may scan this equipment/device/software, it is with the understanding that the school may scan this equipment/device/software at any time thereafter as part of a regular or targeted security check, such as for viruses.

  8. Copyright and Licensing
    8.1 Copyright laws and Licensing agreements must be respected.  This means no involvement in activities such as illegally copying material in any format, copying software, downloading copyrighted video or audio files, using material accessed on the internet in order to plagiarise, or illegally using unlicensed products.

  9. Posting material
    9.1 All materials submitted for publication on the Internet/Intranet should be appropriate to the school environment.
    9.2 Such material can be posted only by those given the authority to do so by senior management.
    9.3 The Principal should be consulted regarding links to appropriate websites being placed on the school Internet/Intranet (or browser homepages) to provide quick access to particular sites.
    9.4 There is only one official website relating to the school with which there should be involvement unless approval has been given by senior management.

  10. Queries of concerns
    10.1 Staff and students should take any queries or concerns regarding technical matters to the Principal.
    10.2 Queries or concerns regarding other cybersafety issues should be taken to the Principal.
    10.3 In the event of a serious incident which occurs when the Principal are not available, another  member of senior management should be notified immediately.
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Students will be guided and taught to use their school values: Love, Mercy, Truth, Integrity in their daily lives; in and out of school; to become contributing digital citizens in an ever changing world.

Rationale:

This policy is designed to meet the school’s statutory obligations to maintain a safe learning environment and to consult with the community.  As well, the Board is aware of its responsibilities to be a good employer.  The overall goal is to maximize the educational benefits of communication technologies while minimizing the risks.

Use of the internet and other communication technologies at Pompallier Catholic School is to be limited to educational and personal usage appropriate in the school environment.  Appropriate use also includes staff professional development.

Other communication technologies’ include the mobile phone and technologies associated with internet use e.g. digital camera and web cam.  Included, too, are similar technologies still being developed.

The communication technologies at Pompallier Catholic School are available to staff and students under certain conditions, as outlined in their signed Use Agreements.  The school will make basic training available for staff using these technologies.  Associated professional development needs will be considered

Appropriate cyber safety measures will be put in place and enforced by the school.  In order to ensure the safety of the school learning environment, action should be taken if these safety regulations are breached by students or staff.

This cyber safety Policy applies to all employees of the Board teaching, support and auxiliary staff and to all students.  It also applies to teacher and other professional trainees assigned to the school from time to time, relief teachers, and staff and students in the Community Education programme and contractors on school premises.

The Principal will report regularly to the Board on the school implementation of this Board policy.

Guidelines:

  1. All students must read and sign a Computing/Cyber safety Use Agreement outlining the regulations and conditions under which computers and communication technologies may be used while at school or in any way which affects the safety of the school learning environment. The agreement must also be signed by a parent/caregiver.
  2. Students will be supervised while using school facilities; the degree and type of that supervision may vary, dependent on the type of technology concerned, where the equipment is physically situated and whether or not the activity is occurring in the classroom.  Cell phones are not allowed at school.  When necessary the schools land line can be used with teacher / administration permission.
  3. All staff must sign a Cyber safety Use Agreement which includes details of their professional responsibilities and the limits to their own use of the Internet.
  4. Educational material in cyber safety will be provided by management to staff and students, and to parents/caregivers.  As well, additional safety education will be delivered, where relevant, through teaching programmes.
  5. Basic training for staff will be made available by management, as will appropriate professional development.
  6. The necessary procedures will be put into place by the school to address cyber safety issues in all venues where the Internet and other communication technologies are accessed by staff or students.
  7. The school will provide an effective electronic security system, which is financially practical.  The school will continue to refine methods to improve cyber safety.
  8. The Principal will be responsible for the establishment and maintenance of a cyber safety programme in the school.  (The Principal may well delegate that responsibility to a member of the Senior Management Team.)
  9. The Board supports the right of the school to check communication technology-related work or data of staff or students at any time, and to carry out a comprehensive investigation of any breaches of the school’s Cyber safety policies. Such breaches will be taken seriously and be dealt with through the school’s disciplinary and support systems.  In such incidents, there will be special attention paid to the need for specific procedures as regards the gathering of evidence.  If illegal material or activities are suspected, the matter will be reported to the Police or the Department of Internal Affairs Censorship Compliance.
  10. The school will consult with the wider school community and provide opportunities to learn about cyber safety issues e.g through Parent Information Evenings.
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The values promoted by Pompallier Catholic School include respect for self and all others in the school community, and commitment to enabling everyone to achieve their personal best in an environment which is physically and emotionally safe.  The measures to ensure the cybersafety of the school environment which are outlined in this document are based on these core values.

The school’s computer network, internet access facilities, computers and other school ICT equipment/devices bring great benefits to the teaching and learning programmes at Pompallier Catholic School, and to the effective operation of the school.  However, it is essential that the school endeavours to ensure the safe use of ICT within the school community.

Thus Pompallier Catholic School has rigorous cybersafety practices in place, which include cybersafety use agreements for all school staff and students.

As information on the internet is uncensored, this document will ensure that material retrieved will be in accordance with the Catholic and special character of Pompallier Catholic School and will be used to aid learning within the curriculum.

Cybersafety use agreement documents include information about obligations, responsibilities, and the nature of possible consequences associated with breaches of the use agreement which undermine the safety of the school environment.  The cybersafety education supplied by the school to its learning community is designed to complement and support the use agreement initiative.  The overall goal of the school in this matter is to create and maintain a cybersafety culture which is in keeping with the values of the school, and legislative and professional obligations.  All members of the school community benefit from being party to the use agreement initiative and other aspects of the school cybersafety programme.

  1. Cybersafety use agreements
    1.1 All staff and students, whether or not they make use of the school’s computer network. Internet assess facilities, computers and other ICT equipment and other ICT equipment / devices in the school environment, will be issued with a use agreement.  They are required to read these pages carefully, and return the signed use agreement form in Section B to the school office for filing.  A copy of this signed form will be provided to the user.

    1.2 Staff and students are asked to keep the other pages of the agreement for later reference.  (If necessary, a replacement copy will be supplied by the school’s Cybersafety Manager).

    1.3 The school encourages anyone with a query about the agreement to contact the Cybersafety Manager or the Principal as soon as possible.

  2. Requirements regarding use in the school learning environment
    In order to meet the school’s legislative obligation to maintain a safe physical and emotional learning environment, and be consistent with the values of the school:

    2.1 The use of the School’s computer network, Internet access facilities, computers and other school ICT equipment/devices, on or off the school site, is limited to educational purposes appropriate to the school environment.  This applies whether or not the ICT equipment is owned/leased either partially or wholly by the school. If any other use is permitted, the user(s) will be informed by the school.

    2.2 The school has the right to monitor, access, and review all the use detailed in 2.1  This includes  personal emails sent and received on the school’s computers and or network facilities, either during or outside school hours.

    2.3 The use of any privately-owned/leased ICT equipment/devices on the school site, or at any school-related activity must be appropriate to the school environment.  This includes any image or material present/stored on privately-owned/leased ICT equipment/devices brought onto the school site, or to any school-related activity.
    Such equipment / devices could include a laptop, desk top, PDA, mobile phone, camera, recording device, or portable storage (like a USB or flash memory device).  Anyone unsure about whether or not it is appropriate to have a particular device at school or at a school related activity, or unsure about whether the planned use of a particular device is appropriate, should check with the Principal.
    Note that examples of a ‘School-related activity’ but are not limited to, a field trip, camp, sporting or cultural event, wherever its location.

    2.4 When using a global information system as the internet, it may not be possible for the school to filter or screen all material.  This may include material which is inappropriate in the school environment (such as ‘legal’ pornography), dangerous (such as sites for the sale of weapons), or illegal (which could include material defined in the Films, Videos and Publications Classification Act 1993, such as child pornography; or involvement with any fraudulent activity).
    However, the expectation is that each individual will make responsible use of such systems.

  3. Monitoring by the school
    3.1 The school monitors traffic and material sent and received using the school’s ICT infrastructures. From time to time t his may be examined and analysed to help maintain a cybersafe school environment,

    3.2 The school will deploy filtering and/or monitoring software where appropriate to restrict access to certain sites and data, including email.
    However as noted in 2.4, the expectation is that each individual will be responsible in their use of  ICT.

  4. Audits
    4.1 The school will from time to time conduct and internal audit of its computer network, Internet access facilities, computers and other school ICT equipment/devices, or may commission an independent audit.  If deemed necessary, auditing of the school system will include any stored content, and all aspects of its use, including email.  An audit may also include any laptops provided or subsidized by/through the school – related source such as the Ministry of Education.

  5. Breaches of the use agreement
    5.1 Breaches of the use agreement can undermine the values of the school and the safety of the learning environment, especially when ICT is used to facilitate misconduct.

    5.2 Such a breach which is deemed harmful to the safety of the school (for example, involvement with inappropriate material, or anti-social activities like harassment), may constitute a significant breach of discipline and possibly result in serious consequences.  The school will respond to any breach of the use agreement in an appropriate manner, taking into account all relevant factors, including contractual and statutory obligations.

    5.3 If there is a suspected breach of use agreement involving privately owned ICT on the school site or at a school related activity, the matter may be investigated by the school.  The school may request permission to audit that equipment device(s) as part of its investigation into the alleged incident.

    5.4 Involvement with material which is deemed ‘age-restricted,’ or ‘objectionable’ (illegal), under the Films, Videos and Publications Classification Act 1993 is a very serious matter, as is involvement in an activity which might constitute criminal misconduct, such as harassment.  In such situations, it may be necessary to involve law enforcement in addition to any disciplinary response made by the school as a result if its investigation.

  6. Other aspects of the school’s Cybersafety Programme
    6.1 The use agreements operate in conjunction with other cybersafety initiatives, such as cybersafety education supplied to the school community. This education plays a significant role in the school’s overall cybersafety programme, and also helps keep children, young people and adults cybersafe in all areas of their lives. If more information is required, the Cybersafety Manager, or the Principal, can be contacted.
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The name of the Lord is a strong tower; the righteous run into it and are safe. Proverbs 18:10

Rationale:

To be effective, it is essential that the school has a working environment which is both safe and healthy for the pupils, employees and visitors.

Purposes:

  1. To provide a safe, hygienic and effective environment for pupils, and visitors.
  2. To ensure safe practices are followed when using school buildings, equipment operation and emergency procedures.
  3. To consult with and involve the community with regard to the maintenance, improvement and development of buildings, playground and equipment.
  4. To maintain the status of being a “Health Promoting school.’
    ‘Te Kura e Whakanui ana I te Hauora’

Procedures:

  1. A cleaning company or individual will be contracted to clean the school and a maintenance person will also be contracted as required.  Duties will be outlined in a Job Description.
  2. A Contractor will be employed to mow the main playing field.
  3. Staff will be expected to oversee a tidy and safe environment.
  4. Board members will be assigned the role of Property Officer and Health and Safety Officer to oversee the maintenance and development. (Refer Key tasks NAG 3 & 5).
  5. Pupils will, through curriculum studies be taught about safety, health and hygiene and environment awareness.
  6. Emergency and evacuation routines will be displayed and practiced at least once per term.
  7. The Board of Trustees will ensure that the buildings, equipment and grounds are maintained and improved when necessary.
  8. The Newsletter will be used to inform the community of any pending improvements to the playground or environment.
  9. The Board will commission and implement a Health and Safety Report.
  10. The Board will perform a monthly Health and Safety Maintenance check.
  11. The Board will endeavour to adhere to the conditions outlined in the current Health and Safety Act
  12. In line with our Health Policy it is important for our school to promote an environment that is free of the harmful effects that smoking causes.Pompallier Primary School Trustees are committed to the protection of staff and students alike, and other people, from injury or damage from activities it may undertake.  In meeting this commitment the Board of Trustees will comply with all legislation requirements and take all practicable steps to ensure they:

    12.1 Provide a safe place of work for all staff

    12.2 Ensure all facilities within the school are safe.

    12.3 Establish, monitor and insist that safe work methods involving both staff and students issues.

    12.4 Will deal with any safety issues involving staff and/or students promptly.

    12.5 Ensure staff and others understand and accept their responsibilities to promote a safe and healthy working / teaching environment.

  13. The Board of Trustees requires that food provided through, or by, the school               complies with current Health Department dietary recommendations.
  14. Accidents and Sick Children:

    14.1 The teacher in charge is responsible for ensuring that all accident/injuries in the playground are attended to and are recorded in the incident book in the sickbay.

    14.2 If in the opinion of the Teacher in charge, an injury is sufficient to require closer examination by a doctor, then they will inform the parent/caregiver immediately. A list of contact numbers is kept in the school office.

    14.3 In the case of a parent not being able to be contacted, efforts will be made to contact the emergency contact person / number.  Failing this, the child will be made as comfortable as possible until the parent is contacted.  In an emergency an ambulance will be called.

    14.4 Head and back injuries are regarded as very serious in the first instance.  Parents are to be informed immediately.

    14.5 Gloves should be worn at all times when dealing with bleeding, (or and open wounds) and soiled supplies disposed of safely.

    14.6 Following any attention given to injury, teachers should endeavour to follow up and take appropriate action if required.
  15. Injury prevent/medical treatment:
    15.1 Two members of staff, one being the school secretary should hold a current First Aid Certificate.

    15.2 A fully stocked first aid kit for use in the school and one for use on school trips should be kept in the sick bay. All kits should be checked regularly by the First Aid Officer, (the school secretary), and restocked when necessary. Cold packs are kept in the staff room fridge.

    15.3 When it not practicable to eliminate or isolate the hazard, procedures will be written specifying the necessary measures to minimize the hazard to staff and students. Staff and, if appropriate, students will be advised of these procedures, and will be required to exercise them.

    15.4 All accidents will be recorded in the Health and Safety Log Book where serious harm has or might have occurred. The Principal will review each accident to determine whether a significant hazard exists, and, if so, take action as required.

    15.5    Accidents which have resulted in serious harm will be reported as soon as possible to the Occupational Safety and Health service of the Department of Labour. A written report will be provided within a week using the Departments form.

    15.6 Contracts let by the School will include the clause ‘The contractor must comply with the Health and Safety Employment Act’. Regular contractors working at the school on small informal contracts will be advised by letter that the school requires its contractors to comply with the Health and Safety Employment Act. The school will take the necessary steps to ensure that the staff and students are safe from the contract work and that the site is safe for the contractor. If any staff of the school believe that actions of the contractor or their employers are likely to result in serious harm they will report at once to the Principal.  The Principal will as soon as possible report the hazardous activity to the contractor and if the hazardous activity continues, terminate the contact.

    15.7 When the workplace us outside the School grounds, the staff responsible for that workplace will act in place of the Health and Safety Committee. Significant hazards will be identified and eliminated, so isolated, or minimized as in 15.2, 15.3 and 15.4 of the above so that staff and students are safe. Were the workplace is temporary in nature documentation of identified hazards and actions taken will be recorded as part of normal excursion planning and reporting procedures. Any accidents that resulted or might have resulted in serious harm must be reported as described in 15.6 above.
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“Let the little children come to me, and do not stop them, for it is to such as these that the kingdom of heaven belongs” (Matthew 19: 14)  Our Special Character is at the heart of decisions made when children’s safety is the issue.

Rationale:

This policy acknowledges that boards of trustees have particular responsibilities under legislation as well as through social expectations to provide a safe environment that caters for the physical and emotional well being of its students.  Such an environment should aim to     ensure that all children and young people are treated with dignity and respect.  Young people’s Mana and Tapu need to be respected as Christ would have wanted.

Definition:

    Child abuse is a situation in which a child is suffering from:

  • Serious physical injury - inflected by other than accidental means
  • Harm - by reason of neglect, malnutrition, sexual abuse
  • Going without - basic physical care
  • Growing Up - under conditions which threaten his/her emotional and physical survival.
  • Family Violence: Children who witness or are subjected to Family Violence can be abused as a result of this.

This definition recognises that abuse can be – PHYSICAL, EMOTIONAL, SEXUAL, NEGLECT, FAMILY VIOLENCE or RELATED TO SEXUAL ORIENTATION

Purpose:

The recommended policy on reporting child abuse and neglect in schools will be successfully implemented with:

  1. An emphasis that the paramount consideration in such a policy is the welfare and interests of the child or young person (CYF  Act (s6))
  2. The provision of guidelines and training for teachers and others working with children and young people in the school environment
  3. A commitment to ensure that children and young people are provided with preventative education to enhance their safety and awareness
  4. The development of procedures for dealing with cases of current or historical abuse
  5. The identification of which external agencies CYF/Police should be used, what services they provide, what liaison is required along with appropriate referral procedures.  

Guidelines Procedures:

  1. The safety of the child is paramount.
  2. Schools need to facilitate training for all staff to help them identify suspected abuse and neglect, and to respond appropriately. The publications - “Child Abuse Everybody’s Problem” ‘Sexual Abuse and the School’ and ‘Breaking the Cycle’ contain information to assist staff with the signs and indicators of abuse.
  3. The law - ‘Children, Young Persons & their Families Act 1989’ governs the way in which abuse matters are investigated.
  4. Schools are required to provide preventative education thorough the delivery of the Health and Physical Education curriculum, KOS and Life Education.
  5. Decisions about informing parents or caregivers will be made after consultation between the school and the statutory child protective service called in by them.
  6. Professional ethics and boundaries will underpin all processes followed and actions taken.  The privacy of those concerned must be respected.
  7. Teachers who have concerns should discuss them with the Deputy Principal or Principal. No outside agency will be involved without the prior knowledge of the Principal
  8. To manage suspected cases of child abuse and/or neglect a staff member (D.P.) will be nominated as a support person (safety advocate for the child).

Reporting Procedures

  1. If the child or young person is in danger or unsafe, act immediately to secure their safety.
  2. Listen to the child or young person and reassure them but do not make promises or commitments you cannot keep.
  3. Ensure that any information or disclosures by the child or young person are written down and check that comments and event’s surrounding the concern have also been recorded.
  4. Ensure that the child or young person has a responsible adult supporting them through this process and that the support role is clearly defined.
  5. Do not formally interview the child or young person.  Obtain only necessary relevant facts if and when clarification is needed.
  6. Inform the principal.
  7. Hold immediate discussion with guidance counsellor or child safety advocate.
  8. Agree on appropriate course of action.
  9. The principal ensures notification to NZCYF or the police, get support for yourself from the appropriate persons if needed.
  10. Protection of the informant is essential in cases of suspected abuse. It is therefore vital that the appropriate people, CYF and or the police, deal with the situation. CYF and the police make every effort to ensure confidentiality. Giving evidence in a court of law is rare.

Conclusion:

  1. A copy of this policy and the procedures is made available to all teachers throughout the Organisation document available in each classroom.
  2. Also to be included is the flow chart of action as taken from page 5 - 8 ‘Breaking the Cycle’.
  3. Staff meeting to read and discuss “Breaking the Cycle”

REPORTING OF CHILD ABUSE

  1. A staff meeting is required to read/discuss and understand “Breaking the cycle” from Child Youth & Family Service and the procedures required.  A copy of this is available in the policy folder with this policy.
  2. Every staff member is to have access to a copy of “Checklist of signs showing that a child may be suffering from sexual or physical abuse”. Folder ‘Child Matters’, Booklet how can I tell.
  3. A staff member who suspects abuse must firstly report it to the school support per Eg: TRK, Principal, SWISS, RTLB, PHN.  The matter must not be discussed with anyone else. Do not attempt to interview the child.
  4. If the school support person shares a concern, it must be reported to the Principal first and then to CYF and or the Police.
  5. The school support person will then work with CYF and the Police.
  6. Protection of the informant is essential in cases of suspected abuse. It is therefore vital that the appropriate people (CYF and Police) deal with the situation. CYF and the Police make every effort to ensure confidentiality. Giving evidence in a court of law is rare.

Abuse to Students Procedure

  • Staff must be receptive and sensitive to children so that children feel listened to and believed.
  • Keeping safe and self worth units will be taught as part of the Health Curriculum to increase children’s self efficacy in dealing with uncomfortable situations, and to help raise teacher’s consciousness of the issues.
  • The safety of the child is paramount and if the child is in danger or in an unsafe situation, action needs to be taken quickly to secure his/her safety.  CYF and Police should be advised quickly.
  • Staff who have concerns about any children are to discuss them with one of the Senior Staff.  If further investigation or action is felt necessary the Principal must be informed.  No outside agency will be involved without prior knowledge of the Principal.
  • Accurate and full records shall be kept of disclosures for the duration of the child’s stay at the school.
  • All information and discussions, including the identity of the informant, will be confidential to the stall involved.  Data will be stored in one place known to the  senior staff. This will be forwarded to the child’s next school at the discretion of the principal.
  • Where further investigation or action is necessary, the Principal will contact the appropriate agency, give them the relevant information, and leave it in their hands.  It is important to name the child as information may be already held by CYF.
  • Decisions about informing parents/caregivers will be made after consultation with CYF or Police.

Guidelines to follow in situations when a child discloses abuse:

  • If the child is in danger or is unsafe, act to secure their immediate safety
  • Listen to the child and reassure them but do not make promises or commitments you cannot keep.
  • Inform the Principal and discuss with the appropriate support teacher.
  • Principal to ensure that the child has an appropriate person taking responsibility for supporting them.
  • Write down what the child says.
  • Do not formally interview the child.  Obtain only necessary relevant facts if and when clarification is needed.
  • Refer to the New Zealand Child Youth & Family or the Police.  Await further contact before taking any action.
  • After making sure the referral has gone to CYF or the Police, get support for yourself from the appropriate agencies as set out in the appendices
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I run to you lord for protection. Don’t disappoint me. You do what is right, so come to my rescue.  Listen to my prayer and keep me safe  Psalm 71

  • When children are enrolled at school, enrolment details are to be entered on the enrolment form and filed in classroom order.
  • Information from the enrolment form is to be used by the class teacher to enter the child’s name and details on to their class register.  The School Administrator will enter students details on to the student management system enrol and admission register.
  • Class registers are to be marked as set out in School Organisation folder.
  • The Principal is to be notified immediately if children who have come to school in the morning, leave school or cannot be found.
  • Children who have failed to attend school without reasonable excuse, or have been absent for three continuous school days, or whose absences have been one or more days every week or patterns of several days absence shall be referred to the Principal for action.  Parents are to be fully advised of instances of truancy by their children and the consequences.
  • Accurate written records of absences, telephone calls, home visits, letters sent and explanations given (including time, date, and place) must be kept by those involved.
  • The Truancy Officer will be involved through the Principal.
  • Where any child has failed to attend school without reasonable excuse, and required interventions have failed to ensure a return to school attendance, or the absences have been continuous for 15 school days, or one or more days a week, or patterns of several days absence which persist for a school term, the truant will be referred to the Truancy Officer.  Any child who has not attended school for twenty school days without written reason will be withdrawn from the school register. The Truancy Officer will be notified of this action.

Contact

23 Dominion Road    |    Kaitaia 0410
Phone: 09 408 2650    |    Email: office@pompallierprimary.school.nz

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